Personal trainers

Booking-mode guide for personal trainers, yoga/pilates instructors, and small studios.

Glossary

• Client / Trainee — the person you train. Each has their own profile, fixed weekly slots, and sessions-per-week target.
• Session — a single booked training appointment (day, start time, duration).
• Fixed schedule — a client's standing weekly pattern, e.g. "Mon 6am, Wed 6am, Fri 7am". Used as the default for auto-generated sessions.
• Working hours — your availability window per day. Clients can't be booked outside this.

Weekly workflow

1. Click Generate → Clockin creates next week's sessions from each client's fixed schedule.
2. Review the week — drag-to-move any session, add ad-hoc bookings, cancel exceptions.
3. Click Notify → one batched SMS/WhatsApp per client with their week's sessions + iCal link.

Manual control

Everything is editable on the booking grid:

• Drag a session to move it to a different time or day.
• Click an empty slot to add an ad-hoc session for a client.
• Mix fixed + dynamic — some clients have rigid weekly schedules, others book week-to-week. Clockin handles both side-by-side.

Weekly skip — pausing a client for a week

Mark a client as skipped for the week (vacation, injury, away) and Clockin removes any auto-generated sessions for that client that week. Un-skip before you publish to bring them back. The skip auto-clears the following week — you don't need to undo it manually.

Conflicts & warnings

If you try to book two clients at the same time, Clockin flags it as a conflict but still lets you save (some PTs do small group sessions). Disjoint working-window constraints (e.g. lunch break 12-1pm) are enforced.

SMS commands clients can use

• "Cancel tomorrow's session" — flags it for your attention.
• "When's my next one?" — Clockin replies with their upcoming sessions.
• "Reschedule Tuesday" — opens a swap request.